Event booking terms and conditions and cancellation policy
Effective from 1st October 2013. Please note these ‘Terms and Conditions’ may be subject to change without notice.
> For current event costs and dates, please refer to our website, http://www.jensmithsocialmedia.co.uk
> Before booking onto any event, please ensure you have read the event programme and content, to ensure the event will meet your needs
> If an event registration/booking form is completed by an individual other than the named delegate, it is the responsibility of the employer to ensure the delegate is authorised and able to attend the event on the employer’s behalf
> Upon receipt of your registration/booking form and subsequent payment your place(s) will be confirmed
Invoicing and payment
> Delegate fees (including any card processing and/or booking fees applicable) are payable upon booking
> For online bookings paid at the time of booking, invoices/receipts will be issued electronically from the booking website (eventbrite.co.uk) on completion of the booking
> Delegates will receive joining instructions via email to the email address provided on the booking form
> It is the responsibility of the individual completing the event registration/booking form to ensure joining instructions are received by the delegate. Instructions will be sent via email to the email address provided on the booking form
> If the joining instructions are not received, it is the responsibility of the individual who completed the event registration/booking form to contact Jen Smith Social Media to arrange for them to be reissued.
> Failure to attend the event will result in the full cost being incurred. No refund shall be given.
> Jen Smith Social Media will send all correspondence primarily via email to the email provided on the booking form. If alternative details are received after the booking form has been submitted, they will supersede the original details and all future correspondence will be sent to the new address.
> It may be necessary, for reasons beyond the control of Jen Smith Social Media, to change the content and timing of the programme, the date, the venue or the speaker(s).
Cancellations and Amendments
> All requests for cancellations and/or transfers must be received in writing via email to firstname.lastname@example.org
> Changes will become effective on the date of written confirmation being received
> The appropriate cancellation charge will apply based on the cost of your booking (excluding any card processing fees and/or booking fees previously applied), as shown below
15 calendar days or more notice prior to event commencement: 50% refund of basic attendance fee
Between 1 and 14 calendar days (inclusive): No refund will be given
Failure to attend: No refund will be given
> For employer bookings only, in the event of a delegate named on the booking form being unable to attend, we will accept substitution of another delegate on the condition that written notification of the substitution has been received by us prior to the event date.
> In the event of there being insufficient numbers booked onto an event Jen Smith Social Media reserves the right to cancel or postpone the event
> In the event of cancellation of an event by Jen Smith Social Media, we will endeavour to inform all delegates a week before the event is due to take place, although please be aware that this is not always possible. All event fees paid will be reimbursed in full, or the payment will be transferred in full to another Jen Smith Social Media event. > Jen Smith Social Media shall not accept liability for any consequential loss and shall have no liability to reimburse any other costs that may have been incurred, including transport costs, accommodation etc.
> Organising and financing accommodation and travel are the responsibility of the delegate
> Where food and refreshments are to be provided, this will be stated on the event details and the cost included in the price quoted. Any special dietary requirements need to be notified in writing to Jen Smith Social Media in advance of the event, as specified in the event details.
> Jen Smith Social Media shall not be liable to refund of fees or for any other penalty should the event be cancelled due to war, fire, strike lock-out, industrial action, tempest, accident, civil disturbance or any other cause whatsoever beyond their control.
> These terms and conditions, together with the current Jen Smith Social Media website prices, event details and contact details, set out the whole of our agreement relating to the event. These terms and conditions cannot be varied except in writing signed by Jen Smith of Jen Smith Social Media.